• Randmark 40
  • Randmark 40
 
Kevod Insurance System
 
KS4 Data Platform

 

GILTS - Utilities & Fixes Print E-mail

 RandMark40  has one of the original GILTS support technicians available to us - and to you - and as we regularly convert data from GILTS to our KIS policy manager, we understand GILTS as if it were our own.

Herewith some long lost and forgotten GILTS support documentation, that just might be able to assist you!

 

 

1

CLEAR

This utility is a batch file which runs BTRIEVE and then CLR.EXE. It clears any “owners” of the data files, and should only be used if a workstation had switched off during system operation. It can be used if an "Other users are using the System" error is displayed (when trying to back up or archive), or if “Creditors Maintenance” access is denied.

To use, type at the prompt:

" CLEAR "

Note

* It may be run often as no data is changed. (If ever in doubt, feel free to run it.)

* All users must be out of the system.

2

RNL_MTH

This utility sets the renewal date of all MONTHLY policies to aparticular date, according to user input.

To use, run BTRIEVE at the prompt and then type:

 “RNL_MTH ddmmyyyy” where ddmmyyyy = the date required.

Note

* No /slashes\ or“quotation marks” are required to be typed.

* The utility “updates” ALL monthly policies in thepolicy file with the set date.

* All users must be out of the system.

3

RNL_ANN

This utility sets the year of the renewal date of all ANNUALpolicies; the user enters a ‘month’ numeral (1 to 12), and all annual policies with a month from the entered month to the end ofthe year have the year of renewal set to the current year, all other policies' renewal dates are set to the following year.

To use, run BTRIEVE at the prompt and then type: 

“RNL_ANN mm “ where mm = the month to be used as the cut-off.

Note

* The utility “updates” ALL annual policies in the policy file accordingto the set date.

* All users must be out of the system.

4

VAT_POL

This is an executable file that runs through every policy and sets the stamp duty to zero, and calculates the VAT for all VAT-able fields ( using the renewal date to pick up the correct VAT rate).

To use, run BTRIEVE at the prompt and then type:

“VAT-POL”

Note

* It may be runoften, but it does affect the policy file.

* All users must be out of the system.

5

VAT_DEBT

This is an executable file that runs through all debtors’ entries  calculates stamp duty, and VAT, based on the effective date of the entry.

To use, run BTRIEVE at the prompt and then type: 

“VAT-DEBT”

Note

* It may be run often, but it affects the debtors file.

* All users must be out of the system.

6

RECOVER

This utility performs a BTRIEVE RECOVER and LOAD automatically - useful inthe event of “File Error 2”.

To use, at the prompt, type:

“RECOVER dir name” where dir is the directory where the data files are stored & name is the name of the file to be recoveredwithout the preceding “GBS” e.g. “RECOVER GBS DEBT” will recover the debtors file.

Note

* It may be run often, but care must be taken to ensure the RECOVER utilityoperates correctly.

* You can recover the GBS_FNOS, GBS_DNOS, GBS_CNOSand GBS_SNOS files without resetting the numbers back to zero.

* All users must be out of the system.

* The RECOVER procedure recovers to a file called “x.RCV“where x is the file number of the file being recovered, e.g. “0” for client, “1” for policy, etc.  (Previously, all recovers were done to a filecalled “temp”.)

7

CHKFIRST

This is an executable file that goes through every data file and checks for a BTRIEVE error. It only tries to read the first record, which in most cases will pick up a relevant BTRIEVE error. It a) displays each file checked and b) creates a file called CHKFIRST.LOG that shows the files’checked status.

To use, run BTRIEVE at the prompt and then type: 

“CHKFIRST” 

Note

* It may be run often as no data is changed.

8

CHKALL

Sometimes reading the first record of a file will not pick up a BTRIEVE error, even though an error may exist further down (e.g. “File Error 2”). This executable goes through every record in every data file and checks for a BTRIEVE error. It displays each file checked,signifies whether an error was found, and creates a file called CHKALL.LOG that records the files’ checked status.

To use, run BTRIEVE at the prompt and then type: 

“CHKALL”

Note

* It may be runoften - no data is changed.

* It could take some time and is recommended to be run overnight.

9

UNREMIT

This is an executable file that allows support to "undo" the printing of a remittance advice, i.e. all entries that appeared on aspecific remittance advice have their folio numbers set back to zero (which means they haven't been paid over to the underwriter), and the reconciling "CHQ entry" is removed. This puts the creditors file back into the state at which it was before the remittance advice was run.

To use, run BTRIEVE at the prompt and then type: 

“UNREMIT folio-no” where folio-no is the folio number that appears on the remittance advice tobe undone.

 Note

* This utility is drastic, and dangerous!

* Ensure no-one is in GILTS when running this utility.

* The folio number that was used when running this remittance advice will be lost to the system.

* This utility should not be shown to any user, as it is most undesiravle from an audit point of view.

10

MAKEALL

This utility clears ALL data from ALL files. It used to be called“Create”, and resides in the data directory.

To use, run BTRIEVE at the \GBS prompt and then type: 

“MAKEALL “

 Note

* This utility is drastic, dangerous and should be used only in extreme circumstances!

* There is no turning back

* All users must be out of the system.

11

CREATE1

This utility creates a specific file, and clears ALL data it may have init. It resides in the data directory.

To use, run BTRIEVE at the \GBS prompt and then type: 

“CREATE1 x “ where x is the number of the file you wish to create.

 Note

* This utility is drastic, dangerous and should be used only inextreme circumstances! There is no turning back...

* All users must be out of the system.

12

CREATE0

This utility creates a specific folio number’s file, i.e. clears anydata it may have in it and  adds a “zero”record to it. It resides in the data directory. It applies only to: a) the folio number’s file (gbs_fnos), b)    the debit note numbers’ file (gbs_dnos), c)    the creditors folio numbers’ file (gbs_cnos), and d)    the subagents’ folio numbers’ file (gbs_snos).  It should be used if it is necessary to reset the numbers to zero. (In are cover operation “Create1” will be used.)

To use, run BTRIEVE at the \GBS prompt and then type: 

“CREATE0 x” where x is the number of the folio number file you wish to create

 Note

* This utility is drastic, dangerous and should be used only inextreme circumstances!

* All users must be out of the system. 

13

GILTS (BTRIEVE and BREQUEST) DOS Parameters for WINDOWS:

In theWIN.INI file (load system.exe from windows dir)

 “BTRIEVE”

 Options: /m:64 / p:4096 / b:l6 / f:20 / l:40 / n:12 / t:f\apps\guardian\btrieve.trn

Parameter explanation notes:

 m= memory 64k

 p=  pagefile 4096

 b= (dos) buffers

 f= files allowed to be open (60-90)

 l=

 n=

 t= the transaction file for BTRIEVE - where it will be stored.

 

____________________________

 

Old Telephone

 

 

Kevod Insurance System

Our flagship solution for the intermediaries who manage their own schemes, collect premiums, issue policies and record claims.

Read More

Screen Shots

Screen ShotsTo take a closer look at how the system displays on your PC and the user interface.

Click Here

KIS Brochure

Brochure DownloadTo Download the latest KIS Brochure to read at your leisure.


Click Here

Copyright © Ks4 by Randmark 40 (Pty) Ltd

Aqua IT Consulting